Reserve the John Evans Center
Facility
The John Evans Center (map) is used for University affiliated events and meetings. You may book the first floor for any events/meetings you may have by contacting our Program Assistant at (847) 491-7200. You will be required to complete and sign a reservation form. You will receive an e-mail confirming the time and date of your event and your event contact.
The first floor is equipped with wireless internet, projection screen, flipchart easel, and podium. The first floor includes:
The John Evans Center (map) is used for University affiliated events and meetings. You may book the first floor for any events/meetings you may have by contacting our Program Assistant at (847) 491-7200. You will be required to complete and sign a reservation form. You will receive an e-mail confirming the time and date of your event and your event contact.
The first floor is equipped with wireless internet, projection screen, flipchart easel, and podium. The first floor includes:
- Reception Area
- Helen Knight Room, conference area behind Reception desk
- Living Room/Library (Events)
- Sunroom (East) (Conference)
- Dining Room (Events – Conference)
- Breakfast Room (Conference) off kitchen
- Kitchen
- You are free to request any rooms on the first floor to meet your meeting needs. However, you are required to return the room to its original set up.
- If you need a podium or if you have any other specific set up requests, you must let us know when you book the event.
- If you need to store things in the kitchen one day before your event (i.e. food, soda), you may do so after 2pm on the day prior, however we ask that you contact our Program Assistant (847.491.7200) first to see if we have the available space to store your items.
- You or your caterer (you may use any caterer) must provide everything for your event (i.e. food, drinks, coffee, tea, cream, sugar, stirrers, napkins, dishes, cups, flatware, saran wrap, nametags, serving utensils, etc.). We will provide trash bags. Student groups are also allowed to bring in previously purchased supplies for the event rather than going through a caterer.
- Please do not remove silverware or dishes unless authorized by your NAA contact.
- Please have your caterer or group in charge of the event clean up after the event
- Any chairs moved by the group must be moved back
- All food must be stored and removed, and all serving items cleaned and stored
- Any garbage left on furniture, window ledges, etc. must be put in the trash cans
- Any spills need to be cleaned up
- All garbage from the event must be picked up and taken out to the outside garbage bins.
- If you want to leave leftovers in the refrigerator to be picked up the next day, put a sign regarding next day pickup on the food. Please put non-edible items (dishes, glasses, etc.) aside in the corner of the kitchen.
- Alcohol is prohibited for undergraduate groups.
- Due to fire code regulations, 125 people are the maximum amount allowed for an event.
- If these stipulations are not met, a minimum of $100 will be charged to your SOFO account. In addition, any damages will be charged to your SOFO account.
- The John Evans Center reserves the right to cancel an event with at least 48 hours notice if the President’s office or one of his staff members required use of this space.
- An NAA staff member must be present at the John Evans Center for an event. If your event is being held outside of normal business hours (8:30 a.m. - 5:00 p.m., Monday through Friday), student groups will be charged $30 per hour to compensate for a staff member staying after hours.
- THERE ARE NO OVERNIGHT RENTALS.
Questions?
Please email naainfo@alumni.northwestern.edu.
